|Short schedule (final)||Extended schedule (final)|
|Book of abstracts|
Update: 4 August 2020
SLE 2020 Helpdesk
Leonor Selva: email@example.com
and, during the conference, online help in the main (general and poster) session. Please send a private chat message to the SLE 2020 host (if you are in the Zoom environment) or send a message to Leonor Selva if we you don’t manage to get in (remember: members only).
Olga Spevak: firstname.lastname@example.org
Update: 17 August 2020
SLE 2020 FAQ
At SLE 2020, we will be using three tools: Zoom for videoconferencing, OSF platform for storing asynchronous presentations, and Slack, a shared social space, for communication among participants. Please consider the following notes.
1) ZOOM and OSF PLATFORM
Where are general sessions and poster sessions hosted?
How do I join this Zoom meeting
What to do if I am having trouble using Zoom?
Where can I find the discussion time for each speaker?
Where do I find asynchronous general and poster session presentations?
Can I leave a comment on the OSF platform?
What to do if I am having trouble using the OSF Platform?
I wish to join a specific discussion time, as presenter or as attendee. What should I do?
What are “waiting rooms”?
How can I ask a speaker a question?
Can I record the live events?
Opening session, welcome reception, and general assembly
2) SLACKWhat is Slack?
How do I register on Slack?
How do I use Slack to communicate?
How do I send direct messages to other participants?
Am I allowed to create my own channel on Slack? How do I do so?
How do I add people to my private Slack channel?
How do I post on a Slack channel?
1) ZOOM and OSF PLATFORM
The presentation of these sessions will be entirely asynchronous. The time slots (10 minutes) indicated in the schedule refer to the discussion time.
Discussion of general session papers and posters will be held as video conferences in Zoom.
The link to Zoom will be available in the SLE Members’ Area Interaction during the conference.
To join the Zoom meetings, please go to the SLE Members’ Area Interaction and log in. Then click on the link to Zoom. If you are using Zoom for the first time, you will be invited to download (or to update) the Zoom software. For joining a Zoom meeting, you do not need to create a Zoom account. If you have a Zoom account, you can add your profile picture. If you are not (yet) a user of videoconferences, please make sure that the webcam is enabled on your computer (go to Device Manager, enable it, and restart your computer).
1) Click on the link to Zoom.
2) Download the Zoom software and run it. Then click on “Join Audio Conference by computer”. A Zoom Meeting screen looks like this:
type your message here
Principal functions are:
Micro: you can mute yourself or unmute yourself by clicking again.
Video: you can disable video so only your profile picture will be show up (as in the previous screenshot) and by clicking again, you will be back on video mode.
Chat: allows the moderator and participants to communicate with each other. If you click on it, a blank column will show on the right. Type your message in the box below and click on “enter” to send.
Participants: If you click on “participants”, the function “raise hand” will show in the “chat column”. Use this icon to make a sign to the moderator. If you want to lower your hand, you can click on the hand icon again and your hand will be lowered.
Share screen: when you click on “Share screen” you can chose an individual application or window that is already open on your computer. If you want to share them, select the window and the click on “Share screen” bottom.
Please try exiting the meeting and joining again. If the problem persists please send a private chat message to the SLE 2020 host (if you are in the Zoom environment) or send a message to Leonor Selva if we you don’t manage to get in (remember: members only)
Here are the most common technical problems—and their solutions.
1) Webcam or audio not working
When you join a call, Zoom will prompt you with an option to “Join with Video” before entering the meeting. Always click this button. If your web camera is not showing up, please make sure that your webcam is enabled and that all other programs that use the webcam or the audio device are closed. If your webcam or audio still is not working, you can test your audio and video in Zoom by clicking this link.
If you are using Windows 10 or MacOS device, the webcam might be blocked. You can correct this by checking your app permissions to make sure the Zoom app or your web browser can use your webcam. Please check your app permissions also for your microphone (same procedure).
On MacOS, you will need to click “Security and Privacy” in the System Settings, click the lock, and enter your password to make changes. You can then click “Camera” from the sidebar, and make sure your web browser and Zoom are checked. You will want to make sure the box for the microphone is checked, too.
2) Echoes during a call
Audio echo during a meeting can be caused by the fact that both computer and telephone audio are active at the same time. Audio echo can be solved by clicking the up arrow next to the microphone icon and choosing “Leave Computer Audio”.
General session and poster session presentations are stored on the SLE 2020 OSF Platform. To find a presentation (video, slides, etc.), you can click on the link in the Short schedule (final) or the Extended schedule (final), which points to the author’s project on the OSF platform. There, you will find material uploaded by the author, for instance, a video in the .mov format (other common formats are .wmv and .avi).
If you click on it, the video opens automatically. If not, your browser is not supporting it and you will receive the following message “Viewing of this file type is not currently supported. Please download the file to view.” In such a case, you should use another browser or download the video.
ATTENTION: You are invited to watch these presentations in advance, before authors’ discussion time in Zoom.
Yes, you can. You should log in first, so that the function “comments” appears. Please click on it and type your comment in the blank box.
Please contact our technical assistance: Leonor Selva: email@example.com.
Discussion times are grouped by three and they make up two 30-minute slots in a 60-minute meeting. Presenters as well as attendees are invited to attend the whole 30-minute slot, preferably the whole 60-minute meeting. Furthermore, in order to ensure a smooth organisation of the discussion, each 60 min. meeting will be opened 25-30 minutes in advance. This extra time is called “waiting rooms”. For example, if the discussion you are interested in is scheduled in a 10.00-11.00 meeting at 10.20, you are invited to join the waiting room during 9.30-10.00. If the discussion you are interested in is scheduled at 10.40, you are invited to join the waiting room starting from 9.30.
The schedule consists of a series of meetings, which last 60 minutes and consist of two 30- minute slots. A “waiting room” is an extra period of 25-30 minutes before each 60-minute meeting. Speakers, attendees, and moderators are invited to log in to Zoom in advance and to go to the waiting room first. During this time, you are invited to check whether everything is ready for the videoconference. If there is a technical problem, you have time to solve it by contacting technical assistance (using the “chat” function in Zoom, please preface your message with ‘Technical problem’). If everything is functioning, you can meet people in the waiting room, you can inform the moderator that you are going to ask a question ... or, if you wish, you can temporarily leave the waiting room. In sum, the main purpose of waiting rooms is to solve technical problems and to have some time to meet and to talk to each other.
If you want to ask the current speaker(s) a question, there are two ways to do so. You can ask a question live by putting up your blue hand (you can find this feature in the Zoom chat function) and waiting for our moderator to give you the floor. You can also post your question to the Zoom chat and preface it with ‘Question:’ so that our moderators can more easily pick it up.
Do NOT record any Zoom sessions on your own. Only presenters may record their own presentation. Otherwise, Zoom requires specific consent by all participants in the meeting.
Synchronous workshops will be held online as video conferences (using Zoom or a similar tool). The link or the log-in will be available in the SLE Members’ Area Interaction before the conference starts. To join the meeting, please use the link to the corresponding workshop. It will be available during the conference.
For asynchronous workshops, only online discussions (10-minute slots) will be organized. To join the meeting, please use the link to the corresponding workshop in the SLE Members’ Area Interaction. It will be available during the conference.
These sessions will be held in Zoom. The link will be available on our conference website: the SLE Members’ Area Interaction during the conference.
Slack is a shared social space where participants and conference organizers communicate and work together.
You can join the SLE 2020 Slack workspace (https://sle-2020.slack.com) by using the invitation you were sent via email.
When you join a workspace, you will be asked to enter your full name, a display name, and a password so you can sign in and out with ease.
In Slack, conversations happen in channels and direct messages. The channel labelled #receptiondesk is where the announcements and updates will be posted. You can also send direct messages to another participant, or group. Please use the ‘thread’-feature to keep conversations organized.
Direct messages (DMs) are smaller conversations outside of a channel, between you and up to eight other people. You can search your addressees by typing their name in “Search SLE 2020”. They work well for one-off conversations that do not require an entire channel to weigh in. Your direct messages are listed in your left sidebar. You will see your most recent DMs below Direct messages by default, or they can be accessed via your desktop, iOs, or Android.
You may create your own personal channel for private communication with other conference participants by using the sidebar to add a channel. The owner of SLE 2020 Slack is Olga Spevak firstname.lastname@example.org.
You can create a new channel by finding this option on the sidebar, and clicking on “Create a channel” and adding participants by searching for them by their full name. You are free to create your own (private) channels. Please make sure to give your channel a descriptive name and possibly also provide a channel description. If you want to add someone to a new channel, please give them a heads-up and introduce them to the channel. Please use the following prefixes for channel names:
o #wg- for workgroups and channels for you and your collaborators
o #social- for channels targeted towards social activities
o #topic- for channels regarding an individual topic (e.g., #topic-syntax)
o #cont- for channels regarding an individual contribution (e.g. a paper).
If you want or need to notify a whole channel (e.g., your collaborators), you can use @here (active users) and @channel (all users in the channel) to send out notifications to everyone. Please be aware of the channel you are posting to. We have various channels for different topics.
Acknowledgments to Beatrix Busse and Ingo Kleiber, ICAME 41 – Heidelberg Digital Conference.